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Agenda
6:30 pm, 11/19/2019
- Welcome & Call to Order
- Roll Call
- Approval of Minutes from 10/9/19 Meeting
- Old Business
A. Clarifications from the Mayor
B. Prospective Grants
C. Spring Work Day - New Business
A. December Meeting Date/Time
B. Park Maintenance Schedule
C. Yearly “State of the Parks” Report
D. Formation of Committees? - Committee Reports – None
- Announcements/Discussion
- Adjournment
Minutes
- Lynn Francis called meeting to order at 6:35 pm
- Roll call was done and those present included: committee member Emily Kingsbury, committee member Lynn Francis, committee member George Torres, and committee member Stephanie Cowan. City council representative Lindsay Watt arrived mid-meeting.
- Minutes were approved from the 10/9/19 meeting.
- OLD BUSINESS:
- Clarifications from Mayor
- Water Fountain Issue – talk to other park committees for ideas on preventing vandalism.
- Create maintenance plan outlining & prioritizing needs and who will be responsible i.e. facilities/structure repairs and upkeep such as concession stand, pavillion, and stage vs basic recurring maint such as mowing, garbage, general groundskeeping.
- Mayor would like to see a privacy fence between church and park.
- Prospective grants
- Look for lighting grants to prevent vandalism, try for solar to tie in an environmental aspect to the grant search.
- look for future funding on proposed improvements, sidewalks to connect library, community center, & park.
- Stephanie will be adding possible grant opportunities to Google drive
- Spring work day
- Selected and approved 2 dates: March 14, 2020 and April 4, 2020 as a backup.
- Proposed work day title “Beautify Bunch Park”. Need to create flyers, set up facebook event, & make connections for donations and helpers.
- Do we need a waiver for work day participants?
- George will contact St. Paul FFA for help with stage project for work day. George may also have a lumber connection.
- Could we provide recognition for donors of supplies?
- Clarifications from Mayor
- New Business:
- Date for next meeting set for December 11, 2019 6:30 at Elkins Public Library Community Room.
- Park Maintenance Schedule
- Stage electrical needs attention – city will have to address.
- Stage needs a ramp – project for “Beautify Bunch Park” day.
- Lynn will work on Maintenance Plan including what has been done so far.
- Yearly “State of the Parks” Rport
- Lynn will send drafts of maint plan including what has been done so far.
- Formation of Committees
- Who’s good at what? If it interests you, go for it.
- Set up survey on google docs/facebook
- Come up with questions for community to choose what they’re looking for in their park improvements
- Meeting Adjourned