Back to All Meetings
1. Call to Order
2. Adopt the Agenda
3. Approval Minutes
A. July 27, 2021
A. City Council Update – Matt Francis
B. Friends of the Library – Linda Maple
C. Washington County Library Board Update – Susan Unger
D. Elkins Public Library
5. Old Business
A. Building Maintenance
B. Children’s Librarian
6. New Business
A. 2022 Budget
B. Reading Glasses Drive
C. New Board Members
D. Director Review
E. Officer Elections
A. Set Next Meeting Date
ELKINS PUBLIC LIBRARY Board of Trustees Meeting Minutes
Thursday November 4, 2021
The meeting was called to order at 7:02 pm by Board President Eve Owens. Also present were members Kathie Battenfield, David Harrelson, Kathy Kirk and Paulette Tate, and City Council Member Matt Francis.
Adopt the Agenda: Motion was made by Kathie Battenfield and seconded by David Harrelson to adopt the agenda as presented. Passed unanimously.
Approval of Minutes: Motion was made by David Harrelson and seconded by Kathie Battenfield to approve the Minutes of the meeting on July 27, 2021, Passed unanimously.
City Council Update: Matt Francis stated they just received the budgets this week. A budget workshop will be up for discussion at the next meeting.
Friends of the Library: Linda Maple was unable to attend. Audra reported that the book sale brought in $674. They have not had a meeting lately. Possible idea for a craft workshop – decorating ornaments, maybe around the second week of December
Washington County Library Board Update: A memo from Susan Unger was distributed. The Washington County Library Board passed the 2022 budget which included $141,918 for the Elkins Public Library (approximately 15% increase).
Elkins Public Library
Financials: We should have approximately 83% expended; we have expended around 75%. Audra spending some expenses in advance:
Statistics: Usage is steadily increasing. E-Resource usage is leveling out. Door count is pretty steady
Programming: We had the Book Bash last weekend – the last day of the book sale. Turnout was great! The Bake Sale alone brought in $234. We want to do this again. Second Chance Thrift Shop donated $1,604 to the Library. All together, over $2,500 was brought in.
Grants: Grant funds finally came through. Audra has applied for a couple of grants – one for building maintenance. There will be another after the first of the year.
Building Maintenance: Invoices are in the packet. Invoice for inside work that has been completed, and for outside work that has yet to be completed.
Children’s Librarian: Amber Turnbough has been hired as the Children’s Librarian. So far she has exceeded expectations.
2022 Budget: The proposed 2022 Library Budget was distributed and discussed. A motion was made by Kathie Battenfield and seconded by Paulette Tate to submit the budget as proposed. Passed unanimously.
Reading Glasses Drive: A flyer was distributed with information on a drive to collect reading glasses for the homeless. There is a box in the Library to collect reading glasses.
New Board Members Kathy Kirk and Nan Abbiatti have applied: The Mayor and City Council have to approve the applications. The earliest that could happen would be the 18th
Director Review: The yearly review for the Library Director, Audra Bell, was discussed. The review resulted in an overall rating of Exceeds Expectations.
Officer Elections: Eve Owens, President and Paulette Tate, Secretary were re elected by unanimous vote.
Motion was made by David Harrelson and seconded by Kathie Battenfield to reimburse Audra $53.00 for expenditures for the Book Bash.
City Council Meeting on November 18 at City Hall. Holiday Expo scheduled for November 20. This will include a Health Fair.
VIII. Next Meeting Date: The next meeting will be Tuesday, January 18, 2022 at 6 pm at the
Adjournment: Motion to adjourn by Kathie Battenfield at 8:45 pm, seconded by David
Harrelson, approved unanimously.
Paulette Tate, SecretaryNote: Meeting minutes are posted after approval at following Library Board of Trustees meeting.