City Council March 16

  • Meeting of the : City Council
  • Related Year: 2023
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    Agenda

    NOTICE 

    A meeting of the Elkins City Council will be held at 7 p.m. on Thursday March 16, 2023 at Elkins City Hall, 1874 Stokenbury Rd. Elkins, AR 72727

    Agenda 

    1. A) Call to Order
    2. B) Invocation
    3. C) Pledge of Allegiance
    4. D) Roll Call
    5. E) Approval of 2/16/23 Meeting Minutes
    6. F) Committee-of-the-Whole
    7. A) Reminder of Spring Clean-up April 21 – 22
    8. B) Reminder of Free Yard Sale Weekend April 13 – 15
    9. C) APERS
    10. D) Family Health Insurance Incentive Program
    11. E) Approval Letter from The Department of Health
    12. G) Department Reports
    13. H) Unfinished Business
    14. A) None
    15. I) New Business
    16. A) Resolution No. 2023-6 Waive Competitive Bidding and Approve the Purchase of Critical Rescue Equipment for The Fire Department
    17. B) Resolution 2023-7 Approve Amended Professional Services Agreement by and Between Garver, LLC and The City of Elkins for Wastewater Capacity
    18. C) Ordinance 2023-2 Redirect Funds for City Council Member Compensation to the Funding of Electronic Tablets
    19. D) Resolutions 2023-8 Ratify the Mayor’s Execution of a Debt Modification Agreement with Arvest Bank for the Renewal of the Loan on the City Hall
    20. E) Resolution No. 2023-9 Approving of an Amended ARPA Agreement by and Between the City of Elkins and The Washington County Regional Ambulance Authority ($25,685)
    21. F) Resolution No. 2023-10 To Approve a Water Purchase Agreement Between The City of Fayetteville and The City of Elkins
    22. G) State of The City Address
    23. J) Committee Reports
    24. K) Adjourn

    Minutes

    City of Elkins, Arkansas City Council Meeting

    TIME:

    DATE:

    PLACE:

    7:00 p.m.

    March 16, 2023

    Present:

    Elkins City Hall, Elkins, Arkansas

    Council Member Anna Drake, Council Member Eric McGill, Council Member Mary Cope, Council Member Chris Smiley, Council Member Matt Francis, Council Member Jeff Plumlee and City Attorney Tom Kieklak

    1. 1.

    Mayor Troy Reed called a City Council Meeting of the City of Elkins at 7:00 p.m.

    1. 2.

    Chief J.D. DeMotte led the invocation.

    1. 3.

    Jim Cope led the Pledge of Allegiance.

    1. 4.
    2. 5.

    City Clerk, Delia Foster, took roll: Council Member Anna Drake, Council Member Mary Cope, Council Member Eric McGill, Council Member Chris Smiley, Council Member Matt Francis, and Council Member Jeff Plumlee were present.

    Approval of Minutes:

    Approval of February 16, 2023 City Council Meeting Minutes: 

    Council Member Drake made a motion to approve the City Council Meeting Minutes of February 16, 2023. Council Member Cope seconded the motion. A voice vote was called and all voted “aye”, the issue passed unanimously. Council Member Plumlee and Council Member Francis abstained.

    Committee-of–the–Whole: 

    A reminder that Spring Clean-up is scheduled April 21-22, 2023.

    1. 6.
    2. A) 
    3. B) 

    A reminder of the free yard sale weekend of April 13-15, 2023.

    1. C) 

    Mayor Reed discussed the possibility of the City moving to the APERS retirement plan for employees.

    1. D)
    2. E)

    Discussion of providing a family health insurance incentive program which would pay employee’s part of family coverage after 12 years of employment,

    Chris Bunton informed the Council of the approval letter from the Department of Health to begin Phase 1 of the sewer improvement project.

    1. 7.

    Department Reports: 

    Chief Bryan Watts – Police 

    Eve Owens – Library

    Duane Foster- Public Works (Water, Sewer, Streets) Chief J.D. DeMotte – Fire Department

    Alexis Ward – Courts

    1. 8.

    Unfinished Business:

    1. 9.

    None

    New Business 

    1. A) 
    2. B) 

    Resolution 2023-6 Waive Competitive Bidding and Approve the Purchase of Critical Rescue Equipment for use by the Fire Department in the City of Elkins, Arkansas:

    Council Member Cope made a motion to approve Resolution 2023-6. Council Member Smiley seconded the motion. Roll Call: 6/0 Motion Carried

    Resolution No. 2023-7 Approve Amended Professional Services Agreement by and Between Garver, LLC and The City of Elkins for Wastewater Capacity Improvements Project: 

    Council Member Smiley made a motion to approve the Resolution No. 2023-7. Council Member Francis seconded the motion. Roll Call: 6/0 Motion Carried

    Ordinance No. 2023-2 Redirect Funds Used for City Council Member Compensation to the Funding of Electronic Tablets for use by the City Council Members of the City of Elkins, Arkansas:

    Council Member Smiley made a motion to suspend the rules and read Ordinance No. 2023-2 by title only. Council Member McGill seconded the motion. Roll Call: 6/0 Motion Carried

    City Attorney, Tom Kieklak, read Ordinance No. 2023-2 by title only.

    Council Member Plumlee made a motion to approve Ordinance No. 2023-2. Council Member Drake seconded. Roll Call: (6/0) Motion Carried

    1. D) 
    2. E) 
    3. F) 
    4. G) 
    5. H) 

    D 

    Resolution No. 2023-8 Ratify the Mayor’s Execution of a Debt Modification Agreement with Arvest Bank for the Renewal of the Loan on the City Hall in the City of Elkins, Arkansas:

    Council Member Francis made a motion to approve Resolution No. 2023-8. Council Member Cope seconded the motion. Roll Call: (6/0) Motion Carried

    Resolution No. 2023-9 Approving of an Amended ARPA Agreement by and Between the City of Elkins and The Washington County Regional Ambulance Authority ($25,685): 

    Council Member Francis made a motion to approve Resolution No. 2023-9. Council Member Drake seconded the motion. Roll Call: (6/0) Motion Carried

    Resolution No. 2023-10 To Approve a Water Purchase Agreement Between The City of Fayetteville and The City of Elkins, Arkansas:

    Council Member Smiley made a motion to approve Resolution No. 2023-10. Council Member Cope seconded the motion. Roll Call: (6/0) Motion Carried

    Resolution No. 2023-11 To Utilize Services of Chambers Bank for Certain City Accounts and Designating Signatories for the Same:

    Council Member Francis made a motion to approve Resolution No. 2023-11. Council Member Drake seconded the motion. Roll Call: (6/0) Motion Carried 

    Resolution 2023-12 To Utilize Services of Chambers Bank for Certain District Court Accounts and Designating Signatories for the Same: 

    Council Member Cope made a motion to approve Resolution No. 2023-12. Council Member Francis seconded the motion. Roll Call: (6/0) Motion Carried

    State of the City Address by Mayor Reed. 

    1. 10.

    Committee Reports: 

    Planning Commission: Jamie Smith

    Water & Sewer Committee: Jim Cope

    1. Adjourn:

    Council Member Smiley made a motion to adjourn at 8:17 p.m.

    Council Member Francis seconded the motion. A voice vote was called and all voted “aye”, the issue passed unanimously.

    Correct Attest:

    Mayor, Troy Reed

    City Clerk, Delia Foster

    Note: Meeting minutes are posted after approval at following City Council meeting.