Resolutions

RESOLUTION 2009-23

WHEREAS, with the approval of this Council, the library representatives, in concert with the architects, have prepared plans and specifications for the addition to and renovation of the Elkins' Public Library Building seeking bids therefor;

WHEREAS, Heckathorn Construction Company has been identified as the lowest responsible bidder and agreed to work with the architect and the representatives of the library to pare the total cost figures downward;

WHEREAS, the City Council of Elkins, Arkansas, has this date been presented with an AIA Document A 101 which is a standard form agreement between the City of Elkins as Owner and Heckathorn Construction Company as Contractor for the construction of such addition to and renovation of the library building;

WHEREAS, the City Council desires to enter into such contract with Heckathorn Construction Company to secure for the City and its citizens the benefits thereof;

WHEREAS, the architects have approved the contractor, and recommended and fully approve the attached agreement to build the improvements;

BE IT THEREFORE RESOLVED BY THE CITY COUNCIL OF ELKINS, ARKANSAS, that after due deliberation and consideration of the attached documents for the construction of an addition to and renovation of the library building, at a cost of $480,620.00, the Council has determined that the interests of the City, its residents and occupants will be best served by accepting and entering into said agreement with Heckathorn Construction Company, for the aforesaid price, plus any Council approved change orders.

The Mayor and Recorder-Treasurer should be and hereby are authori zed to execute and deliver to the Contractor and/or our architects the original of the documents (and securing a signed duplicate for the City) and to take all steps necessary to secure the benefits of such agreement for the City.

The Mayor and Recorder-Treasurer are also hereby authorized to pay the City's obligations under the agreement from the funds of the City of Elkins library Fund and the associated loan proceeds.

Passed and Approved this 1st day of October, 2009.