Resolutions

RESOLUTION NO. 2012-12

WHEREAS, the City of Elkins has long been plagued with I & I problems in regard to its water and sewer system;

WHEREAS, the inflow and infiltration into the City sewer system costs the residents as that water has to be treated by the City of Fayetteville and the metering of all water going through the pump station increases the treatment costs to the City that in turn is passed on to water and sewer users;

WHEREAS, many problems have been detected and repaired in years past, there is need now to locate the areas with the greatest I & I and develop plans to make necessary repairs;

WHEREAS, such detection requires operation of specialized equipment and that a plan be devised to isolate the affected areas;

WHEREAS, the specialized equipment is very expensive, the time and personnel required to devise and carry out the plan exceeds the capability of City staff especially during the times of the year when the testing must be accomplished;

WHEREAS, the City Council, upon the recommendation of the Elkins Water and Sewer Committee, obtained the services ofRJN GROUP, Inc. to conduct a survey of the Elkins' sanitary sewer system as a next step in reducing and eliminating the I & I problem;

WHEREAS, RJN GROUP, Inc. has completed or is near completion of what was termed Phase I as described in the Scope of Services portion of the Agreement entered into with RJN, Group, Inc. on April 3, 2012.

WHEREAS, the City Council, again upon the recommendation of the Elkins Water and Sewer Committee, desires to continue this process as soon as possible because of the favorable weather season, by moving ahead with Phase II of this project.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELKINS, ARKANSAS, That:

Section 1: The attached contract for performing Phase II sanitary sewer evaluation survey field investigation with RJN GROUP, Inc. in the amount of$186,252.00 is hereby approved and ratified.

Section 2: Based upon the recommendation of the Water and Sewer Committee, RJN GROUP, Inc.'s work and cooperation in Phase I and their experience with the Fayetteville Sewer System, as well as the limited number of vendors of these services and with the dry weather season being right now, competitive bidding for these services is waived.

Section 3: That the Mayor and Recorder-Treasurer are authorized to take such steps as are necessary to execute the originals of the contract as attached hereto on behalf of the City obtaining for the citizens of Elkins the services ofRJN GROUP, Inc. in performing Phase II sanitary sewer evaluation survey field investigation and to make payment as provided for therein from identified funds of the Water and Sewer Department.

APPROVED this 19th day of July, 2012.